Add-ons to meet your needs and goals
Because FileOnQ™ is so flexible, customizable and designed to fit a broad spectrum of industry needs, work processes and procedures, we have built additional modules that can be added to give even more targeted capabilities. Our modules are there to provide you powerful and flexible options.
With the eDocs™ module, documents that are in electronic format such as scanned images, digital pictures, Word, Excel, PDF, or virtually any electronic document can be stored and viewed from within the Document Collection module. Even digital audio or video clips can be managed within the eDocs™ module.
Using eDocs reduces paperwork and provides time-savings benefits to instantly access and view any required document, all from the comfort of your desk.
This module provides instant email notifications based on triggers or procedures users specify that are sent to the appropriate person within the workflow process, notifying them of required items/activities due for review/action.
- Email alerts: the system will generate emails based on your criteria and processes.
- Hyperlinks and Attachments: can be included and are dynamically generated notified personnel can then quickly take the required action within the FileOnQ system.
- Customize: notification types such as Name, Description, Subject Line and Message Body and whether to format the notification as HTML or just plain text.
With a Motorola compatible device FileOnQ users can remotely transfer and check out items from any location with a wireless or cellular connection. All transactions are then approved and synchronized with your FileOnQ database in real-time.
- Inventroy: With the new Desktop 6 upgrade you will be able to inventory all your items right from the palm of your hand.
- Capture Signatures: Signatures are captured from any location and synced with the unalterable chain of custody.
- Transfer Boxes: The mobile device allows for boxes and their contents to be moved to new locations.
Active Directory users can now access to their approved FileOnQ applications using ONLY their Windows login.
- Previews: set the number of characters you wish to display from your articles
- Auto Update: select whether the module auto-updates using AJAX
Standard Used Extensions
If you need to change the date or category on the retention, you now have the ability to update multiple records in a single batch, saving hours of time and tedious work. Upon querying for list of items, users will invoke Batch Update dialog and based on lookup value and insert the appropriate retention code value. For example, if you get information from your DA about a case that has to be held for DNA purposes, or something is on appeal and you need to review it again in a year, you can do that with one process instead of individually for all the evidence in that case. That will save a lot of time, especially if you have numerous items in that case. This is also very helpful when laws or SOP’s change impacting retention, review and/or notification requirements for large numbers of items. Assigning retention and review for Dispo to individual, cases, items or thousands of items and cases, is now a simple process.
It is a much-needed option in most large file room applications to track boxes or containers and all associated/contained content.
As each document is completed, users can update the system as to the completed status of the transaction. This can be done manually or with a barcode reader. It is a valuable tool in most loan, insurance and document "processing" related operations.
While FileOnQ™'s eDocs provides the ability to image and manually link and validate receipt of those images to a record, Image Batch Scan provides for automated routing, validating and receipt-logging of large numbers of images to the appropriate record for which each image belongs. Using FileOnQ™'s barcode label generation capability, volumes of documents to be imaged can be prepped for imaging and automatically linked to the correct record at high speeds and without manual linking or intervention. The FileOnQ™ software then will report on the record status and validate completion/receipt of required documents in a fully automated process. Combined with Document Collection and eDocs, productivity reports and reports on what is missing and incomplete are generated with the click of your mouse.
This feature allows an organization to eliminate the need to hand-write receipts or maintain signatures on a paper trail for history. Regardless of how many records are being released, only one signature is required. The system captures the digital signature and stores it as part of the history. A record receipt may be printed out at the end of each transaction, when required.
This is needed when customer has their own Color Print Software. Utilizing the Color Print setup wizard, users can map one or more label designs and databases within one of these third-party print platforms. Color-coded labels can then be printed one at a time or in batches directly from FileOnQ™.
The FileOnQ Notification and Workflow Module provides for customized, automated notifications. The system provides instant notifications directly from within SQL Server stored procedures and triggers, and deferred notifications which are useful for notifications that require more elaborate formatting or require user-action due to policy requirements. For instant processing, the system utilizes the Database Mail functionality provided by SQL Server, while for deferred processing, the system utilizes SMTP Server settings configured by the administrator.