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Enter or edit records from any computer with Intranet or Internet access using the web browser of your choice.
Customers who have purchased the optional eDocs Module can allow remote users to not only view electronic documents, but add, upload and attach electronic documents as well. (The option to apply upload restrictions as to file type and file size can be set up.) This allows all pertinent and required documentation of a given business process to be collected, managed and shared closer to real time. As a result, all knowledge workers have faster access to the information they need to make faster and more informed decisions.
WebView™ and Desktop users can now more easily search for records (or groups of records) and then submit requests for required files, reducing all the phone calls and wasted trips to the file room for files that may not be available. For example: Search by date, name(s), file type, location, unique ID or from any field you want to quickly and easily find what you need, when you need it.
Transfer items in WebView™ if the user belongs to a group with the transfer role. Users in remote offices can transfer files to each other without having to send the file back to the file room or having to call someone to perform the transfer on their behalf.
Print any of your standard or customized reports directly from within WebView. You have nearly unlimited report options at your finger tips.
Print customizable black-and-white barcode labels with text to any Windows-compatible printer.
Maintain and save a record of all records that you are currently working on. You can easily log out and pick up where you left off at any time. This is a very useful feature for inventory, managing a case you are working on, and more.
Only users who have been given an account by a WebView System Administrator will have access to the data. No request will be active until the System Administrator has reviewed the request and either granted or denied access.
Webview users can apply the theme that best fits his or her working environment: (Auto setting automatically adjusts based on time of day.) This is often useful for patrol officers and people who may need control based on time of day.
Access WebView without having to re-enter the user’s AD login and password (also known as single sign on). The credentials used to sign into Windows can be automatically passed through to WebView for authentication. This allows users to have one less password to remember and administrators to have fewer password reset requests. ** Requires AD Portal Module
Current Partnerships
We believe in the power of partnership and currently have a number of companies helping us to provide a unified solutions for their users.
If you are considering large-scale deployment to multiple agencies or locations, you may want to consider our Enterprise Platform Solution.
NEW 7.0 FEATURE Track individual documents much the same way as the master record. For documents that must be processed in multiple steps, you can track its location, set a status for the document, set a next action and track audit information such as dates and times of actions, transfers and statuses. **Requires eDocs Module
NEW 7.0 FEATURE The Platform Notification Module provides automated notifications directly from within SQL Server in the form of email or alerts, based on triggers you create due to policy requirements and procedures.
NEW 7.0 FEATURE Download documents Download and save documents, images or any media type rather than just view them through WebView. **Requires eDocs Module
NEW 7.0 FEATURE Control access to sensitive documents within a record by defining who can view, upload or download specific document types without restricting those people from the record itself. Administrators can control access to photos from homicide cases, photos of children, documents related to celebrities, internal investigation documents, etc. **Requires eDocs Module
NEW 7.0 FEATURE
Search across all text fields on the main screen and optionally include the notes field, NotesLog entries, document keyword and document notes. This search is useful when users are not certain which fields (or notes) the text us located.
NEW 7.0 FEATURE Allows user to easily filter items or documents or boxes by a location category. For example, by selecting a location category such as disposed, you can see all locations that represent disposition such as Destroyed, RTO, Auctioned, etc.
Additional modules are available as needed to add increased functionality to fit your organizations needs and requirements. Alowing our system to grow as your needs do.
FileOnQ does not just allow you to manage your records, but also makes prompt document retrieval a reality no matter what the media type. Even more, for those who are considering the move to imaging technology, FileOnQ™ is designed to get you there in logical, affordable, proven steps without any wasted effort throughout the entire process.
As it is with most things in life, seeing is believing. You can read about how our system works, but in order to really understand how user-friendly and flexible the FileOnQ™ system is, you need to see it for yourself.