Manage Physical Evidence With Precision and Confidence
Elevate Your Evidence Management Capabilities With a User-Tailored Evidence Management System That Enhances Efficiency and Upholds Accountability.
Simplify Your Evidence Management from Crime Scene to Courtroom
Say goodbye to outdated manual processes and welcome a future where automation streamlines data entry and reporting. EvidenceOnQ ensures every piece of evidence maintains its integrity, enhancing justice and exceeding accreditation benchmarks.
Designed with the user in mind, our evidence management system adapts to your agency’s needs, providing a smart, configurable solution that revolutionizes evidence management. It’s time to exceed expectations and foster community trust with EvidenceOnQ—the ultimate tool in leveraging operational success for your agency and empowering staff with greater efficiency and confidence.
With Our Evidence Management Software, You’ll Experience an Average of:
Time Savings for Intake Process
Reduction of Staff Hours for Purging
Time Savings to Generate Reports
Streamline Your Evidence Handling: Boost Productivity by Minimizing Manual Tasks!
Struggling with outdated or poorly designed evidence management software can lead to errors, lost items, and compromised integrity. Don’t let a weak evidence system hold back your department. Raise the bar for excellence and secure your chain of custody with a robust solution. Enhance your team’s performance—choose a system that streamlines and secures, ensuring every piece of evidence is managed with precision.
Overcome These Struggles with EvidenceOnQ:
- Streamline tasks and minimize repetition through automation
- Enhance accuracy and efficiency with advanced barcode scanning and automation tools
- Swiftly locate and retrieve data through customizable search filters, aiding quick audits
Experience These Benefits with EvidenceOnQ:
- Ensure the precision, integrity, and ready availability of your information with our robust data management solutions
- Customize and align system features with your unique operational requirements
- Gain peace of mind with our comprehensive and meticulous documentation capabilities and unwavering chain of custody
Ensure Confidence: Is Your Evidence System Up to the Task?
Modern policing demands cutting-edge evidence management. Outdated methods aren’t just inefficient; they’re a liability risk. Ensure your agency is protected and progressive – embrace technology and leave “we’ve always done it this way” behind. Are you confident your system is safeguarding your agency’s future?
Enhance Public Service: Is Your Evidence System Truly Empowering Your Agency?
An effective evidence system is crucial for timely service delivery—from sharing information with prosecutors, aiding investigations, to public queries and property returns. Don’t let a subpar system slow you down. Ensure your software enhances your efficiency and adapts to your procedures, rather than the other way around. Choose empowerment over obstacles. Is your evidence system an asset or a setback?
Experience These Benefits with EvidenceOnQ:
- Streamline data entry, freeing officers for patrol duties
- Customize reports and interfaces for agency-specific needs
- Enhance data accessibility and collaboration among authorized parties
Empower Stakeholders with a Modern Evidence Management System
Manage all your evidence with greater efficiency, integrity, and confidence – from crime scene to court room.
Patrol Officers & Investigators
PATROL OFFICERS spend less time filling out bags and tags and more time available for calls. Customized, intuitive entry screens provide consistency, with required fields ensuring vital information is captured. INVESTIGATORS can easily organize the evidence in the case for presentation to the prosecutor.
EVIDENCE STAFF are no longer required to do data entry and time-consuming computer documentation. Barcode technology makes transactions fast, automated, and paperless. The automated dispo process assigns a retention date and sends out automated requests for review. Purge projects are efficient and streamlined, freeing up valuable storage space for incoming evidence and returning items to their owner. Customized reports easily show accurate productivity, inventory, and statistics.
ADMINISTRATION feels confident their agency is utilizing best practices for evidence management and meets accreditation standards. The integrity of their evidence is protected with an unalterable chain of custody, and random percentage audits ensure policies and procedures are being followed.
PROSECUTORS can access evidence information as needed instead of calling to request evidence reports and chain of custody. They can submit requests or authorizations electronically, such as requesting lab analysis or approving the return of the item to the owner.
VICTIMS can enter an itemized list of stolen property directly into Foundrop, saving the officer a follow-up visit and supplemental report. The public can report their own lost property as well as property that may have been found.
IT STAFF appreciate the ease of installation and minimal support required, with no need to add additional technical staff to maintain the system.
Benefits and Features
100% User-configurable Screen
We put YOU in the driver’s seat! You have complete control of your profile screen design. You determine the location of the fields as well as the name and field parameters. Your agency can also determine the format of reports, the barcode label design, location barcodes, and workflow.
Our solutions are browser based and easily accessed from any computer on your network. This provides convenient access to enter evidence, print barcodes and reports, submit requests, and search for information.
Inventories and Audits
Our solution provides fast and accurate inventories using barcode technology. A detailed inventory report shows items accounted for, missing, and in the wrong location. Random percentage audit reports comply with accreditation standards.
The versatile reporting capabilities are a supervisor’s dream come true. Our solution offers unlimited, real-time reporting. Queries are easily built and saved without IT assistance. Customized reports provide statistics, inventory details, and accreditation compliance. Custom reports provide necessary information in the format required.
Single Screen Convenience
Our solution is designed to streamline data entry and all aspects of evidence management. All essential transactions such as searching, scanning barcodes, transferring items, and obtaining signatures are made from one screen.
Barcode technology is faster and more accurate than any other form of tracking. Using a barcode will dramatically decrease the time it takes to retrieve a record from the database and document the transfer of that item to another location or status.
Dashboard widgets for each user group provide vital information at a glance. Officers may see a link to their last 10 cases and packaging instructions, while evidence staff may see the number of items in intake, evidence pending destruction, or the type of evidence being stored.
RMS and Digital Evidence Integration
You can have the best of both worlds. RMS evidence modules notoriously lack functionality and flexibility, therefore we have integrated with many CAD/RMS companies to create seamless data sharing. Our EvidenceOnQ and DigitalOnQ systems are integrated, keeping all types of evidence tightly connected in a cohesive platform.
Our workflow notification automates tasks that are usually performed manually. Specific criteria are built into “triggers” that will take an action, such as an automated email to an officer if an item needs correction or evidence has been checked out too long. Triggers can also stop a prohibited action, such as releasing drugs to an owner or destroying search warrant items without a court order.
Modern Search Capabilities
A wide range of search tools allows users to find information quickly and easily. Every field and combination of fields on the profile screen is searchable. Queries can be made using known, unknown, and partial information.
Unalterable Chain of Custody
Maintaining a solid chain of custody is one of the most important requirements in evidence management. EvidenceOnQ makes the chain of custody automated and unalterable. A customized chain of custody report makes trial preparation accurate, and efficient.
Mobile PDA Options
Our mobile solution provides the convenience of performing tasks in remote locations where a computer may not be available. Working in a disconnected environment, MobileOnQ offers four functionality choices: transfer items, transfer boxes, perform inventories, and transfer items with a signature.
Switch to Our NEW Subscription Bundle!
Property & Evidence Management Platform
The platform bundle includes:
- All modules included
- Lifetime upgrades
- RMS integration
- Ongoing training and support
- Lifetime hardware replacement.
ALL of our evidence solutions in ONE integrated bundle
We know you face daily challenges to do more with less. This is why we now offer a Property and Evidence Management Subscription Platform. We want to help you meet the demands of today’s modern policing at a price you can afford.
Loved by end-users, command staff, and IT
Start now to improve your evidence management capabilities
We have been there, done that, and feel your pain!
Providing Professional Expertise
FileOnQ’s evidence consultants average 20+ years of experience in law enforcement, with expertise in crime scene investigation, evidence management, policies and procedures, and consulting. Our training goes above and beyond what other software companies provide. We will assist you with developing new policies and procedures, provide recommendations for storage methods, and assist you in preparing for accreditation. This is provided with your initial training and is part of your ongoing support. Our experts have firsthand experience in all these areas and are ready to share their knowledge with your agency.
Product specialists have an in-depth knowledge of our FileOnQ software capabilities and can help you understand how it applies to your agency’s specific needs. They will demonstrate a clear vision for how our tailored solutions will benefit your entire agency.
Subject Matter Experts
Subject matter experts have “been there, done that” in law enforcement. They can share their own experiences using the FileOnQ system that brought positive change to their agency. This knowledge will help you implement a tailored solution that meets your unique needs and exceeds your expectations.
Technical engineers keep everything running like a well-oiled machine. They work with your IT staff to establish a clear project plan and ensure a successful implementation. This includes data import, server requirements, hardware set up, and system configuration. They will provide support during go-live and throughout the use of your FileOnQ platform.
Frequently Asked Questions
Can you import our current data?
Yes, our system has a built-in and very robust import utility for importing your current data. FileOnQ team has extensive experience with data conversion.
Does EvidenceOnQ read our existing barcodes?
Yes, EvidenceOnQ can be configured to read most 1D barcodes and some 2D barcodes.
Will EvidenceOnQ generate reports and statistics?
Yes, it is capable of producing any report your agency needs. Reports can be created to match the existing report format you currently use. New reports can be created to meet new and changing requirements as needed.
Is the EvidenceOnQ system hosted and cloud based?
No, we provide an “On premise” solution, meaning the data is stored locally on a customer’s server. However, some customers have chosen to have their FileOnQ application and database installed on their cloud servers utilizing VMware.
Will EvidenceOnQ integrate with our RMS?
Yes, EvidenceOnQ can integrate with ANY third-party software. FileOnQ has a talented and dedicated integration team that has developed integrations with many records management systems. We have also integrated with lab systems, purchasing databases, towing/impound systems, and court management. If a software vendor is willing to work with us, we can establish a robust and stable integration between EvidenceOnQ and other software.
Can I configure the system to fit our needs?
Absolutely! One of the unique strengths of our solution is that it is tailored to meet your agency’s unique needs. Every field is user-defined, and you can make changes to the screen at any time. This provides you with a robust solution that changes as your needs change.
Avoiding These Seven Mistakes Can Save Your Agency from a World of Trouble
We have witnessed common mistakes made by agencies that can put them at risk. Please download this free guide called "The Seven Deadly Sins" that will help you evaluate your processes.